Category: News

The National Center for State Courts (NCSC) has recently started utilizing Geographic Information Systems (GIS) mapping technology to assist state courts in identifying “legal deserts”- areas where people may face challenges accessing legal resources and services.

GIS technology can help courts gain deeper insights into the needs of people living in legal deserts by generating legal desert maps that consider access-to-justice risk factors such as the number of attorneys compared to the population, distance to a courthouse, poverty rates, limited English proficiency, and the absence of internet or broadband connectivity.

“We can integrate external data that we usually would not focus on, such as demographics, population characteristics, transportation routes, bus schedules, or public service provider locations,” said Miriam Hamilton, an NCSC senior court research analyst. “This allows us to identify problems that were not clear before, set priorities based on locations with the greatest need, or even forecast trends.”

NCSC Court Consulting Services Managing Director, Danielle Hirsch, expanded on Hamilton’s comments by saying, “Sometimes internal court data is not enough to help identify the full problem, and GIS data can help us to see other solutions.”

Hirsch recently shared some of these findings during a session at the CCJ/COSCA Midwest Summit. To date, NCSC has created legal desert maps for several states, including Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Nebraska, Nevada, South Dakota, and Wisconsin. Additional states may be added in the future.

GIS analysis has revealed that legal deserts are not always found in rural areas. Urban areas can also experience risk factors and limited resources. Furthermore, GIS mapping can also address other court issues, such as finding solutions for high failure-to-appear rates.

One state that has embraced GIS mapping is Michigan, where courts are using data to guide activities for their Justice For All Commission, Michigan Legal Help program, and MI-Resolve, a free online dispute resolution system.

Learn more by exploring the Mapping Barriers to Accessing Legal Services data.

Nation’s top rural policy reformers select six programs to serve as examples for rural communities

December 5, 2023 (Williamsburg, VA)- The Rural Justice Collaborative (RJC) Advisory Council, composed of rural judges along with additional stakeholders in the justice, child welfare, behavioral health, and
public health systems, selected six of the country’s most innovative rural justice programs to serve as models for other communities. The RJC initiative provides resources to enable rural communities to replicate these Innovation Sites’ successes.

From implementing restorative justice panels in rural Alaska to providing access to recovery support services in Massachusetts, the new class of Innovation Sites work on solving problems in underserved communities across America. “This is the third, and final, year we’re adding to the Rural Justice Innovation Site roster, and I’m continually impressed at the innovations we’re finding during this highly competitive selection process,” said Tara Kunkel, Executive Director of Rulo Strategies and co-director of
the RJC in partnership with the National Center for State Courts (NCSC). “We know that many rural communities lack access to resources to develop their own program concepts from scratch. So, when they find examples of other communities that have developed innovative solutions to complex problems, they can emulate those frameworks.” The Rural Justice Innovation Site Program is the first nationally concerted effort for justice leaders and their collaborators in other sectors to share what they know.

Research shows rural Americans are more likely than urban residents to be jailed, overdose, and lack access to substance use and mental health care and public health services. Communities sometimes try to implement solutions that have worked in urban centers but those are often unsuccessful. “Programs that are built in rural communities and informed by rural practitioners are providing solutions that take into account unique geographic characteristics and the availability of resources,” said Jonathan Mattiello, Executive Director of the State Justice Institute (SJI).

Innovation Sites work with the RJC to create educational materials for an online resource center. The sites also host visits and participate in regional conferences. “Thanks to funding from SJI, we’re compiling a deep pool of knowledge and actionable content that individual communities may not have the resources to put together on their own,” said Michelle Cern of the National Center for State Courts who serves as the co-director for the RJC. “These coaching and mentoring resources will allow rural community leaders to quickly get up to speed on promising and best practices and avoid missteps so they can launch their own successful initiatives.”

New Rural Justice Innovation Sites
(For full descriptions of each program, visit https://www.ruraljusticecollaborative.org/innovation-sites.)

○ Alaska’s Tribe/State Rural Court Restorative Justice Program | 4th Judicial District

Restorative justice processes in rural Alaska include, but are not limited to, circle sentencing, family group conferencing, reparative boards such as Elders panels, and victim/offender mediation.

○ End Domestic Violence Task Force | City of Kingsville and Kleberg County Texas

With the nearest domestic violence shelter located more than an hour away, this task force developed a three-component solution to support individuals in domestic violence situations as they seek help.

○ Jersey County Drug Court Program | Jersey County, Illinois

The Jersey County Drug Court program is responsive to social determinants of health by providing housing and employment services to participants in partnership with local community-based organizations.

○ Operation Better Together | Adams County Ohio

Operation Better Together is a collaborative that addresses issues related to child welfare, substance use disorders, and access to treatment for individuals and families involved in the criminal justice system. Programs include jail-based treatment, access to virtual treatment, a ‘Justice Bus’ that provides free legal aid and services, and prevention events to reduce the number of children in foster care.

○ Project NORTH (Navigation, Outreach, Recovery, Treatment, and Hope) | Berkshire County, Massachusetts

Project NORTH is a free, confidential, and voluntary court-based program providing access to recovery support navigation, transportation, and certified sober housing for court-involved individuals and families impacted by substance use. It is operational in 14 courts across Massachusetts.

○ Substance Use Disorder and Reentry Initiative at Legal Aid of West Virginia | Statewide

Legal Aid of West Virginia (LAWV) helps individuals affected by substance use achieve long-term recovery by reducing or removing legal barriers to safe housing, transportation, and employment. They do this through several programs including a Recovery Medical-Legal Partnership Program and a Jobs & Hope Project.

About the Rural Justice Collaborative

The RJC showcases the strengths of rural communities and highlights the cross-sector collaboration that is a hallmark of rural justice systems. The work under the RJC is supported by a cross-sector advisory council composed of rural judges along with additional stakeholders in the justice, child welfare, behavioral health, and public health systems. The advisory council will guide the multi-year initiative and identify innovative programs and practices.

The RJC priority focus areas are:

○ Increasing access to behavioral health treatment

○ Reducing victimization

○ Facilitating employment/educational opportunities for justice involved individuals

○ Eliminating barriers of access to justice

○ Reducing incarceration

○Facilitating reentry

○Reducing the number of children in foster care due to substance use disorders

About the National Center for State Courts

The National Center for State Courts, headquartered in Williamsburg, Va., is a nonprofit court organization dedicated to improving the administration of justice by providing leadership and service to the state courts. Founded in 1971 by the Conference of Chief Justices and Chief Justice of the United
States Warren E. Burger, NCSC provides education, training, technology, management, and research services to the nation’s state courts. Learn more at ncsc.org.

About Rulo Strategies

Rulo Strategies is a woman-owned business focused on supporting and evaluating initiatives designed to foster collaboration between diverse stakeholders with distinct but complementary missions. Founder Tara Kunkel served as a Senior Policy Advisor to the U.S. Department of Justice, Bureau of Justice Assistance (BJA) where she advised on the policy direction of all opioid-related and overdose prevention initiatives. Learn more at rulostrategies.com.

About the State Justice Institute

The State Justice Institute (SJI) was established by federal law in 1984 to award grants to improve the quality of justice in state courts, and foster innovative, efficient solutions to common issues faced by all courts. SJI is a non-profit corporation governed by an 11-member Board of Directors appointed by the President and confirmed by the Senate. Learn more at sji.gov.

The SJI Board of Directors will be meeting on Monday, December 4, 2023, at 1:00 PM ET. The purpose of this meeting is to consider grant applications for the 1^st quarter of FY 2024, and other business.

ADDRESS: SJI Headquarters, 12700 Fair Lakes Circle, Suite 340, Fairfax, Virginia.

Natural Language Programming (NLP) is a field of computer science that employs predictive analytics and machine learning with a focus on the interaction between computers and both written and spoken language.  Over the past decade, courts have successfully employed NLP techniques for routine case management tasks such as redaction, data extraction, document classification, and automated data population into databases.  With generous funding from the State Justice Institute, the National Center for State Courts (NCSC) explored the feasibility of NLP to support civil case management.  The project focused on two stages of civil case management — assigning cases at filing to an appropriate case processing track and reviewing case filings to ensure that fundamental guarantees of procedural due process are satisfied before entering final judgment.  The Conference of Chief Justices and the Conference of State Court Administrators identified both stages as critical to effective civil case management in their recommendations for the Civil Justice Initiative. 

The studies employed NLP techniques for data extraction, relational matching, and document classification, comparing its performance with the same tasks performed by trained staff.  On data extraction tests, NLP performed at 90% or higher on most data elements needed for case triage, and likely would have performed even better with additional human direction during the machine learning phase of the study.  It was less successful on the document classification test, but largely due to poor image quality on the documents themselves rather than inability to accurately extract the necessary data for analysis.  Based on the findings, NCSC emphasized the need for adequate human involvement in the machine learning phase to ensure consistent and accurate performance as well as high quality data on which to begin learning.  In addition to the final report, the NCSC developed instructional videos on NLP and other artificial intelligence technologies, strategies for implementing these technologies, and a resource guide, all of which are available at https://www.ncsc.org/cji.

The Robert F. Kennedy National Resource Center for Juvenile Justice‘s new, brief video captures the methods and process through which your jurisdiction can undertake critical steps that produce significant improvements of the performance of your youth justice system. Featuring RFK National Resource’s Executive Director, John A. Tuell, and Deputy Executive Director, Jodi Martin, the video reflects the work that courageous youth justice leaders across the country have undertaken to produce important and necessary advances in their #youthjusticesystem using the Probation and Youth Justice System Review. The #video also highlights the opportunity to analyze and reform probation and court staff policies and practices that ultimately produce outcomes for youth, families, and communities.

To watch the video: https://www.youtube.com/watch?si=W-TlIxlREr-TGTu9&v=nGHbOSalcJw&feature=youtu.be

For more information: https://rfknrcjj.org/our-work/

Truly modern courts are open, effective, and equitable. The Pew Charitable Trusts just recently published a framework that offers courts a roadmap to improve public trust in and the transparency of the civil legal system; support court user engagement; and help ensure that case outcomes are fair. The first toolkit centers on the principle that open courts are committed to transparency, and that courts should collect, use, and share data to continually improve interactions with their communities.

To read the full report: How to Make Civil Courts More Open, Effective, and Equitable | The Pew Charitable Trusts (pewtrusts.org)

SJI received 14 grant applications requesting a total of $2,507,926 for the 4^th quarter of FY 2023. The Board met on September 18, 2023, at the Supreme Court of Kansas to make decisions on those applications.

During its meeting, the Board awarded 5 Strategic Initiatives Grants: 1) the Legal Innovation and Technology Lab (the Lab) at Suffolk University Law School to create a national document assembly and e-filing service for use by state courts and legal non-profit organizations. The initiative will reduce the complexity faced by self-represented litigants (SRLs) and increase access to justice by providing the necessary infrastructure and developer support. Such a service and support will enable partner jurisdictions to create and operate open-source online guided interviews with e-filing integration; 2) the National Center for State Courts (NCSC) to build a network of courts that demonstrate exemplary use of data to provide significantly better outcomes for families and courts; 3) Policy Research Associates for a multi-phase project to determine the scope, mechanisms, and effectiveness of strategies and approaches that state civil and criminal courts are using to provide court-based non-legal aid to help people with unmet behavioral health needs better navigate the court system, and have their needs identified and addressed; 4) The NCSC, in partnership with the Conference of Chief Justices (CCJ) and Conference of State Court Administrators (COSCA) to launch the National Task Force on Fines, Fees, and Pretrial Practices 2.0; and 5) a special award made from SJI’s Request for Applications process on fines and fees, which will enable the 19^th Judicial District Court of Louisiana to work with the East Baton Rouge Parish’s Criminal Justice Coordinating Council and the Justice Management Institute to develop and implement a high-functioning pretrial services agency.

Five (5) Technical Assistance Grant applications were awarded: 1) the Wyoming Supreme Court to contract with the NCSC to assist the Judicial Branch in its effort to launch a pilot navigator program in the Seventh Judicial District (Casper, Natrona County), and to implement meaningful self-help delivery in the operation of the courts; 2) Superior Court of Santa Barbara, California to to engage an expert consultant to assist in developing a strategic plan and direction for the Court; 3) The National Immigrant Women’s Advocacy Project at the American University/Washington College of Law, working in partnership with the National Council of Juvenile and Family Court Judges to further develop the National Judicial Network: Forum on Human Trafficking and Immigration in State Courts; 4) the New Hampshire Administrative Office of the Courts review court operations and priorities, identify opportunities for improvement, and  support the role of the Supreme Court as regulator of the legal profession; and 5) the Judiciary of Guam seeks support to contract with the NCSC to assist in its effort to manage and facilitate a strategic planning process to guide the delivery of justice to Guam.

Two (2) Curriculum Adaptation and Training Grants were awarded: 1) support to educate judges and other stakeholders during the National Interdisciplinary Cannabis Symposium, held from December 1st-3rd, 2023, in Portland, Oregon; and 2) the American Judges Association for judicial educational programming during the 2024 mid-year1 and annual meetings. The goal is to educate participants to strategies most recently identified as best practices to improve fair and equal access to civil and criminal justice.

The next deadline for grant applications is November 1, 2023 (FY 2024, 1^st quarter).

The FY 2023 4th Quarter SJI Board meeting was held on September 18, 2023, at the Supreme Court of Kansas. The Board was joined by Stephanie Smith, State Court Administrator and Chief Justice Marla Luckert. Included below are images from the Kansas Judicial Center and the Kansas State Capital.

National Association for Court Management‘s 2023 CourtFutures Top Trends to Watch: By NACM Respondents which lists the top trends identified from the survey. The survey captured so many critical challenges that courts are facing now and into the next ten years.

This year was NACM’s 12th survey since 2012. It garnered nearly 300 responses, looked at several new scenarios, and both updated and tracked some scenarios from previous years. For more information, please click on the PDF attachment below.